It doesn't take long for your organisation to outgrow its existing area when you're successful in business. It might feel overwhelming to plan a relocation, but it doesn't have to be. But, you should consider several things before making such a crucial choice.
Now that you're prepared for a new location and desire the finest experience possible, implement these 16 packing tips for moving in the process of moving. You can also use an office moving checklist to make your move effective.
Establish Your Buying Process and Budget
Ask your company's management for a budget (ideally on paper) and establish criteria for finalising all moving-related purchases. Will a business card work for you? Will you be required to present invoices? Who will need to approve your vendor contracts or purchases, if anyone?
These tips for packing and moving will help you visualise the moving process. You can schedule additional time for all tasks requiring purchases, for instance, if a three-person team must approve all purchases and contracts.
Request Vendor Referrals
Consult with professionals that have handled more office relocation than their fair share before investing any time in study. What kinds of office moving tips and services do you actually require? The following are some requirements for almost any workplace move:
Packing and moving services, boxes, trucks, cleaning staff, and cleaning service.
Hire a Reliable Moving Company
Your office relocation will be determined by your office mover in Kent. Finding a reputable office removal company is the first step to a successful move. Choose a company that has a lot of expertise and can provide you references. A reputable company can manage all the moving-related details, including packing up your old office and setting up the new one.
After receiving suggestions, target the moving companies on your list by asking them the following questions:
Flexibility (Would they accommodate you without charging you if you require them to arrive early or later?)
Fee structure (Do they charge by the hour or by the job)
Reviews and reliability (What do previous customers have to say?)
Are cleaning and packing included with the office moving services?
Finding movers who provide everything, including the trucks, boxes, and clean up, is a good idea. Continue with the next steps if you are unable to find a company that can cover everything.
Select Packing Boxes
This task sounds simple and uncomplicated at first sight; why start months in advance? You can see why by just taking a glance at the wide variety of moving boxes and crates available. Large stackable crates, rental containers, conventional cardboard boxes, moving pods, and more are available.
Your choice of box should be as individual as your relocation. Consider your budget, timeline, inventory, and packing and moving services to choose the best packing materials.
Secure Loading and Unloading Areas and Moving Trucks
You should absolutely start working on this to-do as soon as possible if you haven't decided to go with an all-in-one company that handles pricing and vehicle safety.
The same criteria you applied for your movers should also apply to the vehicles. After the vehicles are ready, you should schedule arrivals and departures. Work with your old and new building managers to get the best loading and unloading times and locations.
Your vehicles must fit in the available areas without obstructing traffic. Make sure your vehicles can pass through any subterranean loading docks in either building by checking the entrances and exits.
Plan a Schedule and Implement It
Establishing and adhering to a plan is essential for a successful workplace relocation. Although it may seem obvious, you'd be shocked at how many individuals try to wing it when it comes to moving their workplace. But by planning ahead, you can make sure that nothing is overlooked and that everything is finished on time.
Create Lists of the Things You Already Have and the Things You Need
It's time to create inventories of everything, both large and small. Create two lists.
Items you are taking
Items you're putting away
The lists should highlight several requirements that you may otherwise ignore, especially if you compare them to the floor layout of your new workplace.
You might need to buy new versions of those necessities to complement the new style, for instance, if the office move entails a total design overhaul and you'll be leaving behind all waste bins and whiteboards.
Making an inventory list will serve as a helpful reminder if you're moving on a limited budget that you do, in fact, need to pack everything that's hiding in that old supply closet.
Choose One Cleanup Team and Cleaning Service
You'll need to hire someone to clean up your former space if the movers don't do it, unless your building will take care of it. If you're unsure, ask your building management about it. You don't want to pay for cleaning that isn't essential and you also don't want to be penalised for not cleaning.)
Does the new building have a regular cleaning staff? You will need to set that up if not already done. If the service in your present building is good, see whether the same company would clean your new residence and only change the location on your service agreement.
Do a Couple of Reckon Walks
Even the most meticulous individuals occasionally overlook a few important facts. Make notes when you take a few leisurely, lengthy walks around the office, especially when you see things that could:
present obstacles while moving
require much planning.
be quickly forgotten
For e.g. you could have a big, permanently installed company sign that would take a lot of labour to take down and put back up.
You could actually need to move fewer things if you make good use of your pre-move time. Spend some time going over the inventory in detail and labelling things with throw-away stickers. To avoid feeling overwhelmed, you can clean once a week.
You'll be less likely to throw things away carelessly at the last minute...just because you don't feel like packing—if you make a long, methodical effort. Use these tips for packing and moving if you do not know where to start. (It also prevents you from having to pack and move a lot of unnecessary clutter.)
If necessary, prepare an office warehouse sale. Have an office warehouse sale if you're getting rid of expensive stuff like desks and chairs so you can raise some cash for buying new things.
Get to Packing
To prevent a stressful relocation, start packing early. Perform the procedure in simple, brief steps. Make a list of your things in three sections. Make a packing list for the other goods while getting started on the "necessary" stuff.
Necessities. These are "necessary" goods that you can pack right away and never forget yet are rarely used.
Make-do things. These are nice-to-have but not absolutely necessary products.
Essential requirements. You'll need to pack these the day before the move or even on moving day.
Packing out your previous office space is one of the most crucial steps in preparing for an office move. Sorting through your belongings and determining what you must bring and what may be left behind should be your first step. Next, name each box so you know what goes inside each one.
Then, to make it simple to unload at your new location, pack up your work space. You may always hire skilled office movers in London like Vans and Hands to handle the packing and labelling if you don't have the time to do it yourself.
Organise Quick Committee Meetings
You should be able to determine how frequently this group needs to meet by assessing the size of your relocation. Weekly meetings should typically cover all the essentials. Before the meetings, decide precisely what you want to talk about or how you want help. Send out a simple agenda so attendees can come to the meeting with ideas in tow.
Before the meetings, decide precisely what you want to talk about or how you want help. Give out a brief agenda so that people can bring their own ideas to the meeting.
It's likely that the focus of your first few sessions will be talking and planning. When the day of your move-in draws closer, try to include some quality packing and organising in your meetings.
Interact with Staff
Keep on speaking with staff as you have been. They'll have inquiries. In this stage, focus your communications on the following: Post inquiries as they come in using a Q&A structure in your messages. This should lessen the number of inquiries that are filling your inbox.
Status update. Everyone will be curious to learn more. To ensure that everyone feels informed, let your staff know what tasks you have finished and what you still need to perform.
Changes in daily life. Describe how the change will impact employees' daily activities. Cover parking in the new office space without a doubt, especially if it's in a separate building from your old one. Employees will want to know when they will receive any space assignments, passes, or fobs if there will be any.
Facts about a new neighbourhood, especially if you're considering a long-distance move. Inform staff members of nearby emergency numbers, dining options, services, transit hubs, etc. If you have the time, create a specific web page or package with this information.
Provide key details from the announcement email again. This is useful and not repetitive. In order to ensure that everyone retains the new knowledge, you might want to print notifications to display around the office. This is very crucial.
Name and address of the new office.
Changed date or dates.
Significant features of the new office.
Design New Seating Configurations
If you don't already have a floor plan for the new workplace, you should obtain one for this phase. You may also control workplace seating in the new floor design using online tools.
To create the new plan, take into account the employee comments you gathered. So that you have plenty of time to make any desired modifications, send it out for everyone to evaluate.
Set a deadline for revisions; the remainder of your packing will go more smoothly if the seating chart is completely final.
Choose an Appropriate Time for Your Move
The right timing is crucial when moving your workplace. The least disruptive period for your business is the one you want to pick. You might want to avoid moving around the holidays if you own a retail business, for instance. Also, if you have a large workforce, you might want to think about moving over the weekend to minimise the impact on productivity.
Always Make a Backup
You must back up all of your files and data before moving. Before moving to a new place, make a backup of all of your key documents so that in the event that anything is stolen or damaged, you can still retrieve your data. Choose the method that works best for you from the numerous available options for backing up your data.
You may anticipate a stress-free relocation experience by approaching your workplace in a wise and planned manner using the aforementioned packing tips for moving. Dealing with a reputable removal company will help you save time and money while allowing you to concentrate on other important parts of your move.